Reasons to hire a conference room

With technological advantages and modern tools such as Google docs and video conference applications, individuals can easily communicate with collaborators around the globe. But at the same time connecting in person in a meeting room is also important.

With the advancements in the digital field, the requirement to meet in person has become less and a lot of work can be done virtually. However, there are a lot some things which need to be discussed face to face in a meeting room which doesn’t mean that you need to buy rooms in order to host occasional meetings; rather hiring a room is in thing these days.

Nowadays serviced office to let is not only cost-effective but also saves a lot time plus eases the effort  that comes with purchasing a room only for meeting purposes.

Advantages of servicedoffice rent:

1.    They certainly leave an everlasting impression on your future clients plus current ones, also your new and existing employees.

2.    These rooms are easily accessible through public transport since they are located in prime locations.

3.    They are well - equipped rooms and provide an apt atmosphere for generating ideas with your employees or clients

To further to your knowledge, here are some points that will help you know why one should rent a conference room for a day

·        Provides Flexibility: - The amount of time for which one can hire it which can be for an hour or a day or a week is not the only flexibility that it comes with. Also, one can pick the type of room based on the number of people and a lot of other factors.

·       Well equipped: - Facilities such as good net connection, modern projection tools, whiteboards make it the perfect setting to hire for conducting conferences or meetings. These office rental companies also help in teaching the new technology that the room comes with.

·        Easily available: - With the number of start-ups increasing in today’s time the demand for office rental spaces as seen a sudden spike. Even if one is located outside the city and wants to rent a place it has become so easy. The costs would slightly differ but the facilities would be the same.

When individuals work in a close-knit environment with little distractions it definitely  increases ones concentration and productivity. If you have important dates to meet, then working in a fully furnished space is absolutely the right way to go.

4 things to consider while you book conference room

Embracing the ‘new normal’, many companies prefer to continue Work from Home culture; however to conduct necessary client and internal team meetings; need a space that is available on day basis to rent. This is exactly what you get from Meetings and Offices. Looking for a serviced office space or conference rooms, we have them available on hourly as well as daily basis.

Now when you choose to book conference room, following are few things you need to consider:

1.       The Ambience – The room has to provide a professional ambience. There has to be sufficient sitting space (where you can follow social distancing norms too). The basic required equipment’s and stationeries should be available like AV projector, printer, white board, markers, etc.

2.       The Facilities - You need to know what’s included in your conference rental. Few things that you can expect are Wifi, parking, tea/coffee machines, proper and sanitized washrooms, on-site support if any.

3.       Actual Rent – Make sure that all the costs are included in the amount you pay and there are no last minute surprises. Power access, parking fee, taxes, etc. should be all included in your rental. That’s one assurance that Meetings and Offices gives; there are no hidden costs whatsoever.

4.       Accessibility – Keep logistical concerns of your attendees in mind when you decide on booking the conference room. It has to be convenient and accessible to them, especially considering the new travel norms and facilities. You can choose a location that is nearby, has ample parking space available in case attendees come by their private vehicles. Don’t choose a location that is far but cheap as it will create issues for your attendees.

The inclusions and exclusions vary for every property. You can decide your key criteria’s and check several options on our site. You can share these options with your attendees too before you finalize and take a vote of convenience. 

Our space providers are following best hygiene practices and ensuring that the safety standards are met. So conveniently browse through our site and go for conference room that suits your need and budget. Our user friendly interface eliminates any booking hassles you may think of. We have a secured payment gateway so you don’t have to worry for any glitch or hidden cost. Just visit us on meetingsandoffices.com and within few clicks, book the space of your choice.

Hire rooms for training purposes

Nowadays we are all seeing renting for training of the new employees as well as the existing employees. We all know that we need a setting where one can share and gain knowledge, to empower people to learn from others and also to understand the various other perspectives of fellow colleagues, share different kinds of experiences and expertise that they have gained over the years in their field .Training space for rent are very easily available nowadays due to its growing popularity among various kinds of businesses. For good, effective and smooth functioning of any business, it has become very important to conduct meetings with staff members on a regular basis for that matter which is why training rooms for rent have become trendy. Maintaining a training room or a training space could be very stressful and costly therefore it is better to hire a these rooms for a day or a short duration.

Advantages of renting a training room/s are:

Cost-saving: If you are just beginning with your start up  or you have a small scale business then one of the main agendas  is to save on the cost by renting a training room for a day/day(s) would be the most apt decision to make in order to internal team grooming sessions or like for hosting training workshops. Different training venues and packages have different rate lists so one should book a training space according to their convenience. Renting training space and training rooms also offers you a lot of flexibility. You can pay upfront as you go, only paying for the time spent in the room rather than buying a space dedicated for training reasons.

Customized rooms: The training room setups will be customized and as per your professional requirements of the business. Training space has hi-tech presentation tools, high-speed internet connection, adequate seating arrangements etc. everything can be availed.

Good surroundings: In any type of business a welcoming, well- designed and maintained environment is a must in order for a good training session to take place. A distractive, dimly lit, cramped up place would not be an apt place to conduct any sort of training. So by hiring a training room as per your desired environment will be beneficial for both the participants and the meeting conductors.

All these lead to a comforting environment for the employees or the participants which in turn benefits the organization to nurture skilled and qualified employees and also helps participants to learn or brush up existing or new skills respectively. A professional approach creates a good professional image which definitely leads to the success of any form of business.

Companies shall continue social distancing post lockdown

As we step into 3^rd phase of lockdown, challenges have only seemed to increase; and though we hope for better days to come soon, many companies intend to minimize risk and reduce bottlenecks by continuing to follow social distancing. To achieve this, they are trying to readjust their operations and bring into work, a more effective way to continue day to day activities by their workforce. As they chalk out new operational policies, they see a rise in demand for temporary meeting arrangements like a professional office meeting room or corporate meeting rooms that they can hire on an hourly or daily basis.

In addition to the temporary meeting places, companies are now working on developing touch-less technologies, redesigned open plans, lunchrooms, and smart spaces where social distancing will be the base norm. Even governments across the globe are coming up with protocols to follow to ensure the safety and well-being of the community. They have issued guidelines that all organizations have to adhere post lockdown; these guidelines include instructions about changing office layouts, running multiple shifts, working on alternate days, rearrangement of work desks, and operating at 50% capacity at a time. As professionals start returning to their workspaces, this is what will be of utmost importance for at least three to six months.

At Meetings and Offices, we ensure to connect with our space lister’s and discuss the required changes to maintain the upkeep and take required measures to ensure that the spaces are up and running for booking post lockdown. To make this happen, we shall follow the best practices laid by the industry. With everyone participating to make this happen, we are certain that the better days when here, shall provide our customers more than a productive workspace – a safe workspace. Our user interface eliminates any booking hassles you may think of. The payment gateway is secured so you don’t have to worry for any glitch or hidden cost. Just visit us on meetingsandoffices.com, browse through the properties based on the area, number of people, amenities, add-ons, and budget. Shortlist the properties and compare. And within a few clicks, book the space of your choice.

It will be interesting to see how the situation evolves in the next few months and we are all eager to serve you once again at Meetings and Offices. We are all prepared to embrace the change.

Beneficiaries of shared offices

In today’s time not only freelancers such as writers, web developers, research associates and brokers benefit big time from shared office space for rent but also well established companies with flourishing business in order to carry out work objectives. Also, a lot of businesses require field service hence hiring a full-time office space would unnecessarily be an extra cost which they would incur for no reason. Demand for shared office for rent has suddenly been rising since individuals and companies prefer hiring them either for internal or client meetings or for having brainstorming sessions for business plans or for overall functioning and review of the company. Some of the advantages of hiring shared offices:-

1.       Low operational cost

The concept of shared offices brings to us the flexible rental plans that allow having the workplaces on a daily, weekly or monthly basis that certainly comes as a blessing to working professionals. The fixed cost like infrastructure cost or monthly lease of hiring a commercial space is cut when one opts to rent shared office space.

2.       Carrying out conferences

A lot of times when individuals travel to other cities for business conferences they have an additional burden of finding hotels or places and along with that cost of booking the same. By sharing offices the entrepreneurs and companies have major things looked after such as having a space in the prime location of the city which adds a code of professionalism, have all the amenities required for the conferences to be carried out, low budget space and on top of all this it certainly provides a distinct work environment kind of ambience.

3.       Office address

The offline entity of any form of business is its office address. When companies whether big or small or freelancers mention a commercial centre as place from where they operate during meetings with clients or vendors or on online portals helps give them an edge over there fellow competitors. The shared office gives a space that can easily be located while finding it on the maps and plus the spaces as usually located in the most talked about places in the city.

Thus, shared office rental is a saver for upcoming and flourished businesses since it helps in not making a hole in a person’s pocket. It is the most cost-effective way of running a business where the old school concept of dedicated office space is replaced by a more modern and flexible concept of shared office space.

Co-working spaces amidst the crisis

Within a span of mere few weeks, the everyday work, routine, communication, and daily navigation has changed drastically changed. The spread of coronavirus (COVID-19) across the world has caused companies to bring their activities to a standstill. They are now trying to completely readjust their operations and establish productive work from home environment with an effort to halt the spread and, sustain their share in business during these challenging times and after this phase too.

Governments across the globe have ordered people to stay home unless they are providers of essential services or its absolute essential for them to step out of the house. This situation has forced businesses largest remote-work experiment to the date.

For the co-working industry, in particular, the global pandemic has proved to be a threatening adversary to typical operations and functioning, requiring many spaces to close their doors to members. To weather this storm of uncertainty, co-working space providers are under pressure to reevaluate their business model, services, and offerings in light of changes occurring during and post the crisis, sanitation practices to be followed, credit or payment terms that seem lucrative for members and encourage them to avail the solutions quickly and more.

At Meetings and offices, we deeply care about the spaces listed with us and our community and intend to extend our support during these uncertain times. We are engaging with our members and navigating the solutions that shall be deemed as the best suited. We shall follow the best practices laid by the industry as that is the only way to survive and thrive as a global community. With everyone doing their part in preventing the pandemic spread — whether that be working remotely from home, increasing sanitation, or providing a new perspective to the outbreak; many space owners are optimistic that things will soon return to normalcy once the disease curve has flattened. This situation can be a chance to make people explore and find new and more productive ways to work. Co-working will any day be a cost-effective option for budding and re-modeled entrepreneurs. Once the health issue is stabilized, the financial impact may hit the most hard. Cities like Mumbai, the financial capital of the country and Bengaluru being the IT hub of India will start reinforcing the facilities to create a new wave of an economic boost. Co-working space in Mumbai or co-workingspace in Bengaluru will be the best bet to start those discussions and meetings again, ensure they are productive, and save money, both for the workers and for the company. It will be interesting to see how the situation evolves in the next few months to come and how co-working spaces will respond. We at Meetings and Offices are prepared.

What does a co-working space mean to an upcoming business?

Businesses these days are finding big support in online platforms. One thing that comes with the virtualization of businesses is that of the reduced requirement of a brick and mortar office. If you are able to bridge the gap between offline and online substantially, the office is mostly needed only for a monthly or weekly discussion, training or hiring. All of these activities can be managed in a temporary set-up which is available on rent or easy lease terms. Perhaps, this is the reason why a co-working space in Gurgaon has become a buyable idea.

To any upcoming business, the biggest concern is the fixed cost component. Buying an office space right at the start is not an affordable proposition for many businesses that are just making an entry into the market. The uncertainty of the path that the business curve would take in ensuing times calls for taking cost-effective measures. Thus, the very first thing that a co-working space means for a start-up is – a budget way of starting a business.

The other benefits that the co-working spaces are offering to the new players in the market are:

• Fully furnished customizable space

The dealers having co-working space in their inventory manage the properties to make them readily available for the renters. These spaces are fully furnished in terms of furniture, electricity connection, water connection, etc. A renter is required just to adjust the orientation of things according to their team size; even this is not required in most of the cases. Thus, the business owner gets a fully functional place to put the ideas into action.

•  Best use of office infrastructure

At the start of business, the focus is on creating more value of the investment made. In a full-fledged office, there are areas that remain idle most of the time certainly. These areas pinch a lot because of their participation in the increase in the initial cost. Co-working space allows the users to select the rental plans that are best suited to their tea size, the period of requirement, functional necessities and so on. Thus, a co-working space means meaningful investment for a new business. It allows the best use of infrastructure as people can go for as basic as a chair-table arrangement to a full floor of a commercial building.

• Better visibility

Having a co-working space in Hyderabad kind of city where the businesses are moving because of affordable cost and better reach works wonders for the visibility of a new venture. The low-cost structure of rental plans makes it possible for the business to have a space in the prime locations of the important cities. An address that is a landmark in itself offers the business a reliable reputation too.

So, a co-working space means better value for investment, high visibility, and sustainability – the three main requirements which can give any new business a powerful kickstart.